1. Privacy Policy Overview
CIBERTS LTD is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us. This Privacy Policy sets out how we handle personal data in connection with your use of our website, our IT consultancy services, and any related communications or interactions with us.
We design and operate our corporate website to be transparent, trustworthy, and compliant with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, where these laws apply to our activities.
By accessing or using https://ciberts.site, contacting us through our online forms, email, or social media, or otherwise engaging with CIBERTS LTD, you acknowledge that you have read this Privacy Policy and understand how we handle your personal information. Where required by law, we will seek your explicit consent before collecting or processing certain categories of data.
This Privacy Policy applies exclusively to the CIBERTS LTD corporate website and related communications. It does not apply to third-party websites, platforms, or services that may be linked from our site. We encourage you to review the privacy policies of any external websites you visit.
2. Information We Collect
We collect different types of information about you depending on how you use our website and services. This may include information that you provide directly to us, information that we collect automatically through your use of our site, and information we receive from third parties.
2.1 Information you provide to us directly
When you interact with CIBERTS LTD, you may choose to provide personal information, including:
- Contact details such as your name, job title, company name, email address, phone number, and country or region.
- Enquiry and project information such as details about your organisation, your IT environment, project requirements, timelines, and any other information you submit via our contact forms or direct communications.
- Career and recruitment information such as your CV, cover letter, LinkedIn profile, professional history, qualifications, and any other details you provide when enquiring about career opportunities or submitting a job application.
- Event and meeting information such as your preferences for meetings, events, or briefings, as well as any feedback you share with us.
2.2 Information collected automatically
When you visit or navigate our website, we may automatically collect certain technical and usage information, which helps us understand how our site is used and how to improve it. This may include:
- Device and browser data such as your IP address, device type, operating system, browser type and version, screen resolution, and language settings.
- Usage data such as the pages you visit, the time and date of your visit, the amount of time spent on each page, referring and exit pages, clickstream data, and interactions with page elements.
- Approximate location data derived from your IP address (for example, city, region, or country) for analytics and security purposes.
This information is typically collected using cookies and similar tracking technologies. For more details, please see the Cookie Policy.
2.3 Information from third parties
In some cases, we may receive information about you from third-party sources, such as:
- Professional networking platforms or social media, where you choose to interact with our official pages or contact us.
- Business partners, referral partners, or existing clients who introduce you to CIBERTS LTD in the context of a project or collaboration.
- Publicly available sources, such as professional profiles, corporate websites, or company registries, used to verify contact details or business information relevant to a potential engagement.
3. How We Use Your Information
We use personal information only for legitimate business purposes and in accordance with applicable data protection laws. Depending on the context, the legal bases for our processing may include the performance of a contract, compliance with legal obligations, our legitimate interests, or your consent.
3.1 Providing and improving our services
- To respond to your enquiries, requests for proposals, or contact form submissions.
- To assess your organisation's needs and provide IT consultancy, system architecture advisory, or digital transformation support tailored to your requirements.
- To manage project communications, deliverables, and commercial relationships with clients, partners, and stakeholders.
- To maintain and improve the performance, usability, and security of our website and digital touchpoints.
3.2 Communication and relationship management
- To communicate with you about your enquiries, ongoing projects, or potential engagements.
- To send you relevant information about our services, solutions, case studies, events, or updates, where permitted by law and, where required, with your consent.
- To manage subscriptions or preferences for any newsletters or informational communications we may offer.
3.3 Security, compliance, and risk management
- To protect our website, systems, and users from fraud, abuse, or unauthorised access.
- To monitor, detect, and investigate technical issues or security incidents.
- To comply with applicable legal, regulatory, or contractual obligations, including record-keeping, audit, and reporting requirements.
3.4 Recruitment and talent management
- To review and evaluate job applications or expressions of interest in career opportunities at CIBERTS LTD.
- To contact you regarding suitable roles, interviews, or feedback, and to maintain a talent pool where appropriate and lawful.
We do not use personal data for automated decision-making that produces legal or similarly significant effects on you, such as profiling for creditworthiness or eligibility decisions.
6. Data Retention and Security
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, to comply with legal and regulatory obligations, to resolve disputes, and to enforce our agreements.
6.1 Retention periods
The specific retention period for personal data may vary depending on the type of information and the context in which it was collected. By way of example:
- Contact and enquiry data may be retained for a reasonable period after our last interaction with you, to manage relationships and respond to follow-up questions.
- Client and project records may be retained for the duration of the engagement and for a subsequent period to meet contractual, legal, or audit requirements.
- Recruitment data may be retained for a period after the conclusion of a recruitment process, or longer where you consent to being considered for future opportunities.
When personal information is no longer required, we will take appropriate steps to delete, anonymise, or securely archive it in accordance with our data retention standards.
6.2 Security measures
CIBERTS LTD takes the security of personal data seriously and implements technical and organisational measures designed to protect information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures may include:
- Use of secure hosting environments and network protections.
- Access controls and authentication mechanisms to limit data access to authorised personnel.
- Encryption or pseudonymisation of data where appropriate.
- Policies, procedures, and training for employees and contractors regarding data protection and information security.
While we strive to protect your personal information, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, but we continuously monitor and enhance our controls to align with industry best practices.
7. Your Rights and Choices
Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information. Subject to legal and contractual limitations, these may include:
- Right of access – to request confirmation as to whether we process your personal data and to obtain a copy of that data.
- Right to rectification – to request that inaccurate or incomplete personal information is corrected or updated.
- Right to erasure – to request the deletion of your personal data in certain circumstances, for example where it is no longer necessary for the purposes for which it was collected.
- Right to restriction – to request that we limit the processing of your personal data in specific situations.
- Right to data portability – to receive personal data you have provided to us in a structured, commonly used, and machine-readable format, and to transmit that data to another controller where technically feasible.
- Right to object – to object to the processing of your personal data based on our legitimate interests, including profiling based on those interests, and to object to direct marketing at any time.
- Right to withdraw consent – where we rely on your consent to process personal data, you may withdraw that consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
To exercise any of these rights, or to raise a question or concern about how your personal data is handled, please contact us using the details provided in the Contact and Policy Updates section below. We may need to verify your identity before responding to certain requests, in order to protect your privacy and security.
If you are located in the United Kingdom, you also have the right to lodge a complaint with the Information Commissioner's Office (ICO) or another competent data protection authority if you believe that your rights have been infringed. We encourage you to contact us first so that we can attempt to resolve any concerns directly.
8. Contact and Policy Updates
8.1 How to contact us
If you have any questions about this Privacy Policy, our privacy practices, or how your personal data is handled, you can contact CIBERTS LTD using the following details:
CIBERTS LTD
19 Vanessa Way, Bexley, England, DA5 2JS
United Kingdom
Email: [email protected]
Website: https://ciberts.site
You may also reach us through the contact form on our Contact Us page, indicating that your message relates to privacy or data protection.
8.2 Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons. When we make material changes, we will update the "Last updated" date at the bottom of this page and, where appropriate, provide additional notice (for example, by displaying a prominent notice on our website).
We encourage you to review this page periodically to stay informed about how we protect your personal information and how you can exercise your rights.
Last updated: 12 March 2026